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Data Protection at vwd.com

vwd GmbH operates vwd.com in compliance with the German Federal Data Protection Act (BDSG) and other relevant data protection regulations.

This document presents information on data security, data protection and the use of cookies at vwd.com. Should you have any further questions, please send an email to info@vwd.com.

Overview of Data Security and Data Protection at vwd.com:

  1. General information
  2. Email-newsletter service
  3. Contact
  4. Events
  5. Disclosure of addresses
  6. Cookies
  7. Piwik
  8. WebProspector
  9. Your rights
  10. Update to this data protection declaration

1. General Information on Data Use at vwd.com

When developing vwd.com, vwd GmbH principally limited itself to collecting only a minimum of information. vwd GmbH only saves the data required to provide the best possible service to you. The type of data saved and used depends on the services you use on vwd.com.

In principle, the data we save can be divided into two types:

  1. Data you give us directly
  2. Data gathered automatically through visits to our site

Data you give us directly:

You can contact us directly and/or demand regular or one-off information from our website. To do so, we offer the following options:

2. Email newsletter service

I you wish to receive regular information by email, you can subscribe to our email newsletter. To register, we ask for your email address (mandatory field), name, first name and title (Mr or Ms), as well as your academic title, to allow us to send you the information you require. Naturally, you can simply cancel your subscription to our newsletter service any time. Your data are then deleted from our systems in compliance with the applicable legal regulations. vwd GmbH principally never sends unsolicited offers by email. Should you have any questions concerning an email you have received, please contact us any time.

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3. Contact

We have set up a contact form with which you can contact us. You can use it, for example, to send us any questions you may have, make suggestions or ask us to send you information. If you wish to use the contact form, we ask you for your email address and name, so that we can contact you. You can also optionally give us your phone number, which permits us to contact you more quickly if we have any queries. You can also optionally tell us your first name and company.

If you only wish to receive information about our products, we provide a separate contact form (“Product Enquiries”). Here, we only need your name, email address and question, so that we can send you an email with the information requested. You can also give us other personal data, such as your telephone number, first name or company. This information is optional. For security reasons, the data are saved along with your IP address to prevent unauthorised use.

All data stored by vwd.com in the contact section are deleted after the relevant contact enquiry has been dealt with and are not used for any other purpose than the one you provided them for.

If you do not wish to use the forms provided, you are welcome to contact us in any other way. You will find all contact details in the Legal Notice.

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4. Events

vwd GmbH offers an events service on vwd.com. Here, you can consult our event diary, register for events, request event information or arrange to be called back. If you wish to use the event service, we need your email address, name and title (Mr or Ms), e.g. to send you a registration confirmation or the information you requested. You can also specify your first name, address and company, if relevant. This information is optional. We need it e.g. to produce nametags at events and to send you any programme brochures. You may optionally also give us your telephone number. If you want us to call you back, e.g. to coordinate dates, your telephone number will be required.

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5. Disclosure of data you have given us

If you have voluntarily provided us with personal data, we use them for the purpose you specified in your request, e.g. to communicate with you. If you have sent us a question that we cannot answer directly or we need to send you documents that are not sent directly from our own offices, it may be necessary for us to pass the data to third parties. Such processing and disclosure of your data is performed exclusively in compliance with the regulations of the German Federal Data Protection Act (BDSG). We will not pass the data to any other third parties without your permission or if prohibited by law.

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Data we collect automatically

Any user can visit the vwd.com website free of charge. When you visit, we record one data set per file you view exclusively for statistical purposes or to fulfil legal requirements (e.g. your IP address if data are provided, to be able to prove who made the request).

Each data set consists of:

  • the page from which the file was requested
  • the name of the file
  • the date and time of the request
  • the transferred data volume
  • the access status (file sent, not found etc.)
  • description of the type of web browser used
  • the visitor’s IP address

Data collected by us which are not required as evidence are anonymised and used for internal purposes only. We use the processed data to evaluate the page and make its interesting sections easier to find. These data are not linked to any personal data, so that it is impossible to trace them back to you as a person.

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6. Cookies

In principle, vwd GmbH uses no cookies containing personal information of its own on the vwd.com website. Cookies are small text files that are saved locally in the cache of the visitor’s web browser. Cookies enable the website to recognize the web browser. External offers such as advertising integrated into our website may contain cookies. We have no direct influence on that. Please contact us if you wish to receive respective information, so that we can inform you of the publisher of the cookies.

We use the following services/software to assess user behaviour, including the use of cookies:

7. Piwik

We use the “Piwik” software to analyse user behaviour. It uses a cookie on our pages that enables it to track a user visiting the vwd.com website. The information collected is used exclusively to record use frequency, the number of users at vwd.com and other statistics. The data are administrated on our own servers and not forwarded to third parties.

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8. WebProspector

This website uses technology of WebProspector GmbH (www.webprospector.de) to gather and store data for marketing purposes and recognise corporate visitors. Based on these data, the WebProspector technology performs an address search, but only in cases in which it can ensure that the visitor is a company, not a private individual. The WebProspector technology can analyse other aspects of the visit such as movement data, and in some cases uses cookies. It is possible to prevent WebProspector from gathering and storing such information at any time and during future visits to this website at www.webprospector.de/widerspruch.

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9. Your rights

You are entitled to receive information about the data collected by vwd GmbH under the German Federal Data Protection Act (BDSG). Please contact us in writing at the address specified in the Legal Notice and state “Data Protection Officer” as the recipient. You are also entitled to correct, block and delete personal data in compliance with the applicable legal regulations.

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10. Updates of this data protection declaration

vwd GmbH may update this data protection declaration at any time. The last update was performed on: 14 October 2014

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